This Contract is binding for the Cruise/Resort Stay listed below, between:
Party #1 AotS Employee listed below referred to as “Employee” or “Staff” in this contract.
Party #2 “Autism on the Seas” of Shelton, CT referred to as “Autism on the Seas” or “AotS” in this contract.
Cruise (or Resort Stay)
Employee
Emergency Contact
Please provide the name and cell phone number of a person we can contact in case of emergency before, during and after the cruise/resort stay if necessary
Health and Saftey
During any cruise line or resort stay, the cruise line, resort supplier or AotS may have temporary Health Protocols in place that could alter our Services to families.
Liability - Personal and Medical Care
TRAVEL IDENTIFICATION
- One of the following Identification Methods below (1 or 2) is required for cruise travel.
- Either of the following are acceptable, although Non-US Citizens MUST use a Passport.
- Flying to another country (some Resort Stays and oversea's cruise departure ports) will REQUIRE a Passport.
1. Government Issued Birth Certificate (original with seal and/or stamp)
-AND-
Driver’s License (whose expiration date WILL NOT expire on or prior to the last day of the cruise)
2. Passport (whose expiration date WILL NOT expire 6 MONTHS prior to the FIRST day of the cruise/resort stay
TRAVEL ASSIGNMENT
Employee is REQUIRED:
- To start their assignment on the date of the Cruise/Resort Stay listed above at 7:00am at the location of the first staff meeting in the city the cruise departs from (or resort stay occurs in) with the specific location to be provided closer to cruise date,
AND
- Travel Assignment will end: After the Cruise/Resort Stay is completed at approx. 10:00am
TRAVEL INSURANCE
AotS will purchase International Travel Insurance, through us, Autism on the Seas for the employee. Policies provided by Allianz Travel Insurance www.allianztravelinsurance.com
COVERAGE INCLUDES
Trip Cancellation Protection Up to amount purchased
Travel/Trip Delay Coverage $150
Trip Interruption Protection Up to amount purchased
24-Hour Hotline Assistance Included
Emergency Medical and Dental $10,000
Existing Medical Condition Coverage Available/Conditions Apply
Emergency Medical Transportation $50,000
Online Policy Modification Included
Baggage Coverage $500
Online Claim Filing and Tracking Included
Baggage Delay Coverage $100
BACKGROUND CHECK
This contract serves as the Employee's approval for Autism on the Seas to submit to a criminal and sex offender’s background check prior to the cruise/resort stay and acceptance of this contract by AotS.
Social Media and Guest Terms
Pregnancy Policy
Cruise lines have a Pregnancy policy, which you need to agree to now (below). You will also be asked to agree to this again closer to the cruise.
Physical Limitations
Do you have any of these PHYSICAL/MEDICAL LIMITATIONS ?
- Unable to assist guests, Swimming, Ice Skating or Roller Skating.
- Unable to participate in physically rigorous activity such as Bumper Cars and Trampolines.
- Unable to assist and participate in caring for very active children that often require staff to engage them
physically: playing on the floor, dancing, using typical playground equipment, and running after them if needed.
- Unable to provide my undivided attention during all required volunteer time (assisting guests) due to a disability of any kind, or due to a disability assistive device (including hearing impairment devices, service animals, walk assist devices, etc).
- Unable to successfully and fully complete Day 1 of the cruise that will begin at 7:00am (staff meeting) and end
roughly at 10:00pm, with minimal breaks (roughly an hour or so total). This will require a mix of meetings, standing
often waiting for and guiding guests through port terminal and at venues on the ship.
- Unable to participate in an activity that would conflict with an allergy or aversion
- Any restrictions due to pregnancy (if applicable)
Invalid Input
Bunking with Opposite Gender (Hotel Room / Ship Cabin)
Are you comfortable with sharing a hotel room/cabin with a staff member of the opposite gender?
- This can be any gender combination of 2 or 3 staff.
- You also have the option of being informed of the opposite Gender Staff member name(s) prior to accepting bunking arrangements
Unauthorized Representation / Assisting Guests on Non-AotS Cruises/Resort Stays & Representing AotS (Aots Staff Apparel)
Employee Terms
Audio/Visual Permission
Employee member gives permission for AotS to reproduce through the following, the image or voice of the employee member during their participation in the Cruise:
- The use of still photography in Autism on the Seas promotional printed literature.
- The use of video, voice or still photography in Autism on the Seas television, radio, webinar, website, Facebook page, or any internet related medium.
- The complete confidentiality of all audiovisual materials will be maintained and that these materials will only be used for the purposes indicated above.
Cabin/Room Mates/Travel Companions
- Employee is willing to share a cabin with other same sex employee members (4 max per cabin, but typically it is 2 or 3 per cabin).
- Employees who are dating, co-habituating or married are not permitted to share a cabin/room.
- Employees are not permitted to travel onboard (in or outside our group) with other guests who are family members (including children).
Cancellation/Refunds
- Any rebates, refunds, discounts, etc. offered/provided by cruise line, not due to personal injury or isolated incidents to employee member will be used by AotS for future employeeing needs and is not to be used by or for employee members personal use.
Compensation / Costs / Tips
- AotS will pay for the Employee cruise fare/resort stay in full, including all fees and taxes.
- AotS will also pay any transportation exepnses incurred by employee
Disclaimer, Notification & Contract Binding Date
- This contract will become legally binding by both parties effective once this document is signed by the Employee Member.
- Any associated costs or cancellation fees of any Travel plans the Employee member makes (airfare, rental vehicle, hotel, etc.) are not part of this contract and are not the responsibility of AotS, except as stated in this document under “Cancellation”.
- AotS is not liable for any fees or costs associated with ANY plans or services purchased by the Employee Member prior to the signing of this document and submittal/acceptance to AotS.
- The Employee Member acknowledges that Autism on the Seas policies and procedures are subject to change at any time with or without notice.
Duties Onboard / Free Time
- Employee will continue their general office position tasks during the cruise, and will also attend each AotS event/activity.
- Any Free time that the AotS Staff have, can also be free for employee
Guest Special Needs Information / Confidentiality
Employee member will receive information on all the special needs children/adults that will be traveling, prior to the cruise. This detailed information is provided to us through a questionnaire completed by the parent/guardian for each special needs children/adults, and is and must be held in the highest confidential regard and will not be shared with anyone not employed or a volunteer of AotS.
Release of Liability
Know Ye, That I, Employee Member, hereinafter designated as the Releasor, does remise, release and forever discharge the release Autism on the Seas, Michael Sobbell, Autism on the Seas, it’s agents, servants, cruise lines, vacation supplier, employees, and volunteers from all debts, obligations, reckonings, promises, covenants, agreements, contracts, endorsements, bonds, specialties, controversies, suits, actions, causes of actions, trespasses, variances, judgments, extents, executions, damages, claims or demands, in law or in equity, which against the said Releasee, the Releasor ever had, now has or hereafter can, shall, or may have, for, upon or by reason of any matter, cause or thing whatsoever, from the beginning of the world to the day of the date of these Presents. More particularly, for any and all claims against Autism on the Seas, it’s agents, servants, employees, volunteers, cruise lines, vacation supplier, or any other individuals associated with Autism on the Seas during this Cruise. Wherever in this instrument any party shall be designated or referred to by name or general reference, such designation is intended to and shall have the same effect as if the words "heirs, executors, administrators, personal or legal representatives, successors and assigns" had been inserted after each and every such designation and all the terms, covenants and conditions herein contained shall be for and shall inure to the benefit of and shall bind the respective parties hereto, and their heirs, executors, administrators, personal or legal representatives, successors and assigns, respectively. In all references herein to any parties, persons, entities or corporations the use of any particular gender or the plural or singular number is intended to include the appropriate gender or number as the text of the within instrument may require.
Communicable Diseases - In consideration participating in the Autism on the Seas functions, events and activities, the undersigned acknowledges, appreciates, and agrees that:
1. Participation includes possible exposure to and illness from infectious diseases including but not limited to MRSA, norovirus, influenza, and COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist; and,
2. KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others, and assume full responsibility for my participation; and,
3. Willingly agree to comply with the stated and customary terms and conditions for participation as regards protection against infectious diseases. If, however, I observe and any unusual or significant hazard during my presence or participation, I will remove myself from participation and bring such to the attention of the nearest official immediately; and,
4. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS Autism on the Seas officers, officials, agents, volunteers, and/or employees, other participants, any person that we may come into contact with, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises used to conduct the event (“RELEASEES”), WITH RESPECT TO ANY AND ALL ILLNESS, DISABILITY, DEATH, or loss or damage to person or property, WHETHER ARISING FROM THE NEGLIGENCE OF RELEASEES OR OTHERWISE, to the fullest extent permitted by law.
Employee Guidelines and Information will be Provided
- Employee members will be provided with specific Guidelines and Information needed for assignment, including but not limited to:
- Travel Information (ID requirements, etc)
- Hotel & Room/Cabin details
Employee Liability Insurance
Employee are covered for liability under the Autism on the Seas insurance policy. For a copy of this insurance policy, please inquire
HIPAA/CONFIDENTIAILTY Non-Disclosure AGREEMENT
This HIPAA/CONFIDENTIAILTY (volunteer/contractor/Employee) non-disclosure agreement (the “Agreement”) is made between the Volunteer/Contractor (Employee) whose name and email appear on this form and the (“Provider”) Autism on the Seas, LLC and is effective until the cruise/resort stay (stated on this form) responsibilities of this Volunteer/Contractor/Employee (“Employee”) are completed. The Agreement is intended to prevent the unauthorized disclosure of Confidential Information (as defined below) by the Employee. The parties agree as follows:
1. Personal Health Information
During the course of assignment, Employee may have access to personal health information (‘PHI”) relating to guests of Provider. PHI may consist of medical records, diagnosis related characteristics or any individually identifiable health information. PHI is protected by the Health Insurance Portability and Accountability Act (“HIPAA”). HIPAA permits access to PHI on a “need to know” basis. Therefore, unless authorization/access has been granted, any intentional accessing of PHI, or circumvention of PHI security protocols, is prohibited.
2. Confidential Information
Confidential Information” consists of PHI as well as proprietary information relating to Provider’s business, including but not limited to: personal information, diagnosis related characteristics, pictures of guests, billing, medical and financial records, revenues, identification and account numbers and names, PINs, and passwords, or all other information conveyed in writing, electronic means or in a discussion.
3. Non-Disclosure
Without Provider’s prior written consent, Employee will not: (a) disclose PHI/Confidential Information to any third party, whether electronically, orally, or in writing; (b) make or permit to be made copies or other reproductions of PHI/Confidential Information; (c) make any use of PHI/Confidential Information; or (d) use or disclose PHI/Confidential Information in violation of applicable law, including but not limited to HIPAA.
4. Return of Confidential Materials
Upon Provider’s request, Employee shall immediately return all original materials provided by Provider and any copies, notes or other documents in Employee possession pertaining to PHI/Confidential Information.
5. General Provisions
(a) Relationships. Nothing contained in this Agreement shall be deemed to constitute either party a partner, joint venturer or Employee of the other party for any purpose.
(b) Severability. If a court finds any provision of this Agreement invalid or unenforceable, the remainder of this Agreement shall be interpreted so as to best to effect the intent of the parties.
(c) Integration. This Agreement expresses the complete understanding of the parties with respect to the subject matter and supersedes all prior proposals, agreements, representations, and understandings. This Agreement may not be amended except in a writing signed by both parties.
(d) Waiver. The failure to exercise any right provided in this Agreement shall not be a waiver of prior or subsequent rights.
(e) Injunctive Relief. Any misappropriation of Confidential Information in violation of this Agreement may cause Provider irreparable harm, the amount of which may be difficult to ascertain, and therefore Employee agrees that Provider shall have the right to apply to a court of competent jurisdiction for an order enjoining any such further misappropriation and for such other relief as Provider deems appropriate. This right of Provider is to be in addition to the remedies otherwise available to Provider.
(f) Attorney Fees and Expenses. In a dispute arising out of or related to this Agreement, the prevailing party shall have the right to collect from the other party its reasonable attorney fees and costs and necessary expenditures.
(g) Governing Law. This Agreement shall be governed in accordance with the laws of the State of Connecticut
(h) Jurisdiction. The parties consent to the exclusive jurisdiction and venue of the federal and state courts located in Connecticut in any action arising out of or relating to this Agreement. The parties waive any other venue to which either party might be entitled by domicile or otherwise.
Additional Info / Questions